What is Google Calendar and How to Use It?

Read time: 2 min


July 5, 2023


Google Calendar is a powerful tool designed to keep your schedule organized and your workflow streamlined. This web-based application provided by Google offers an effective means of scheduling appointments, setting reminders, and managing your daily tasks. Google Calendar, when utilized properly, can transform your routines into a well-structured and easily manageable system that exponentially boosts your productivity. Here are some tips and tricks to maximize its (and yours) efficiency.

Set Goals

The first step towards boosting your productivity with Google Calendar is by setting goals. These are personal objectives that you aim to accomplish within a specific timeframe. 

Google Calendar’s ‘Goals’ feature automates the task of carving out time for your objectives, making goal setting an integral part of your daily, weekly, or monthly schedule.

To set a goal, you simply need to select ‘Goal’ from the ‘Add’ button. Google Calendar then asks you several questions about the goal, such as its nature (exercise, skill-building, family time, etc.), frequency, and preferred time slot. 

Once you’ve answered these, Google Calendar will automatically slot these goals into your calendar, and align them with your other commitments.

Create Color-Coded Categories

Creating color-coded categories is a wonderful strategy for organizing your Google Calendar and prioritizing your task. 

Color-coding allows you to quickly identify and separate different types of tasks or events, helping you maintain focus and streamline your workflow.

To color-code your events, select the event, click the ‘Edit Event’ button, and then choose the desired color. You can create different color codes for different types of events or tasks, such as business meetings, personal appointments, deadlines, etc. 

Once you’re done, enjoy the new, enhanced version of your calendar.

Utilize Reminders

Google Calendar offers a ‘Reminders‘ feature that lets you track important tasks and deadlines. You can set reminders for everything from business meetings to personal errands, ensuring that no task falls through the cracks.

Setting a reminder is as simple as clicking on the date and time you want the reminder set for and then selecting ‘Reminder’ from the pop-up window. You can specify the task and even add notes if necessary. 

Reminders carry forward to the next day until you mark them as done, ensuring you never miss an important task.

Track Tasks

One of the key features of Google Calendar is its ability to track tasks, a crucial part of effective task management. You can add tasks directly to your calendar, specify their due dates, and mark them as completed once they’re done.

The task feature can be accessed from the right-hand side of the Google Calendar interface. You can add a new task, specify its details, and set a due date. 

The task will then appear on your calendar on the due date, giving you a visual representation of what needs to be done and when.

Google Calendar for Business: Streamline Your Workflow

Whether you’re a small business owner or part of a large corporation, Google Calendar for business can play an instrumental role in streamlining your workflow and boosting productivity. 

By allowing you to schedule meetings easily, set reminders for deadlines, and track progress on projects, Google Calendar acts as a comprehensive time management tool.

Moreover, Google Calendar can also automate processes to save time. For instance, it can automatically schedule recurring events such as weekly team meetings or monthly project reviews. It can also automatically add video conferencing links to meeting invitations when integrated with Google Meet.



It’s safe to say that, when it comes to organizing your business, Google Calendar is your best friend. It is a powerful tool for individuals and businesses alike. With features that allow goal setting, task tracking, and scheduling, it is designed to boost productivity and streamline workflow. 

When used effectively, Google Calendar can play a major role in your time management, task management, and productivity strategies. Assist-o vouches for it! If it weren’t for Google Calendar to set our affairs in order, we would have delved into chaos a long time ago.

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